How to Frame a HR Policy

By | October 29, 2014

HR policies are documented value systems of the organization and give guidelines for carrying out the business operations. These broadly and specifically cover almost every area at work premises. HR policies cover various fields such as recruitment, safety, employee welfare, performance appraisal, determining compensation etc. Staying focused to the policies help in progressing towards the organizational goal in a cohesive way.

HR policies provides ground for business activities to take place. They simplify things to ensure that business and work take place in an orderly way. They give a structure and framework to work by creating proper channels for supervision, communication, review and appraisal. This helps in efficiency at work and production. The policies help in achieving employee satisfaction and his long term retention with the company.

Steps to frame a HR policy
A HR policy is outcome of a systematic approach of planning and investigation. Clear understanding of the motive and the target field helps in creation of an effective policy. Various parameters have to be considered and several checks have to be done before creating a HR policy. Below we have listed out a simple way which can be pursued to frame a HR policy.

  • Locate the need
    This is the preliminary task while creating the policy. This deals with preparing the ground for framing up the policy. You have to research thoroughly regarding the need for the policy, the issues it address and the community targeted by that policy.
  • Drafting the policy
    Now you have all the prerequisites for framing a policy, you can now go for drafting of the policy. The policy should be comprehensive in nature covering all the necessary elements of the work place. It should address the issues properly. Special attention has to paid regarding intersections with other company policies, company goals and values. The policy should not violate any employment law or another law of any kind. This is very important as this can land the company in lawsuits. Procedures for executing the policies should also be framed and similar attention should be paid in this case also.
  • Review by key parties for approval
    Once the documentation of the policy and its procedures is over, you should review it once for corrections. Once the policy is confirmed by your side, you can send it to the key parties for approval. All their apprehensions and doubts should be cleared duly and any suggested changes needs to be incorporated. After this, once approved the policy is ready for enforcement.
  • Communicate the policy and implement it
    Once the policy is ready and good to go, there stands a need to communicate the new policy to the employees. Specified and recommended channels have to be adopted to assure that it is communicated effectively. Once the policy is communicated, it can be implemented easily.

Going in a systematic way in order to frame policies and its implementation saves time, cost and ensures that it meets its purpose.